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Features and Advantages of Sending Faxes by Email

Just like email over postal mail, Internet Fax has many advantages and features that a normal fax machine does not have, with few challenges that are easy to overcome.  Read on to see how using an internet fax as opposed to a standard fax will benefit you and your business.


Internet Faxing is GREEN

Internet Fax to Email is a GREEN ServiceThink about how many faxes are sent each and every day around the world.  Now, think about how many people actually needed to have each and every one of those faxes printed.  Because a normal fax machine will automatically print every fax that comes in, including spam and unnecessary faxes, tons of resources are needlessly wasted every day.

With global warming effecting the environment around us, everyone has been getting in on the green act to curb the effects from it making a lasting impression on our Earth. Cars have gone hybrid, lights have gone halogen, and even the dated fax machines have gone digital by allowing businesses to transfer paper faxes into digital ones and visa versa through the use of the many fax-to-email web-based services that are available on the Internet.

According to GreenFax, government research has shown that fax machines consume 200 billion pages of paper each year in the United States alone. If just five percent of this were done paperless, it could save up to 1 million trees a year.

Furthermore, by using a fax-to-email service, think about the amount of water and energy you can save and even how much pollution you can reduce by going paperless. According to the statistics on their website, if this same percentage was done using fax to email services, then it could:

  • Save 360 million gallons of water;
    An entire day's supply of municipal water for the city of Philadelphia.
  • Save 215 million kilowatt hours of energy;
    Enough to power New York City's subway system for over a month.
  • Eliminate 3 million pounds of air pollution;
    An equivalent to the same amount of air pollution produced by 2800 cars in a year.

Now that you know how paperless faxing can curb the amount of trees cut, electricity and water used, and the amount of pollution that can drift into the atmosphere, you’re probably wondering what the benefits are in using a paperless fax service.

The most obvious is that it can save your business or home office hundreds, if not thousands of dollars in supplies for your fax machine. No longer will you need to buy ink and toner cartridges, big bulks of paper, nor will you ever need to pay a repairman if your fax machine goes out.

However, these fax-to-email services can offer you more benefits than just saving you money and protecting the environment. Below are just some of the benefits in which some of these services can make your life easier and more productive no matter what type of business you run or work for:

Variety of extensions that can be sent: Just like the different types of faxes that different companies send to each other, there are also a wide variety of computer programs that we use in our daily work environment that assist us in our jobs. These fax-to-email services recognize this and have allowed their clients to send different extension types as fax documents over the internet. For instance, if you’re working on an ad design in Adobe Photoshop and writing the ad’s keynotes to be used in a future presentation for a client in Microsoft Word or Microsoft PowerPoint, then some of the services can tailor to your needs by allowing you to fax those specific document types and all hassle free.

Free fax pages: If you’re the type who likes to get freebies every month, and who doesn’t, then some of the services will offer their customers additional fax pages for free when purchasing certain plans.

Contact lists: Do you have a large clientele and don’t want to bother sending each person an individual fax every time the occasion calls for it? With some of the fax-to-email services, they’ll let you build a multitude of contact lists for all the different clienteles you serve, and you can send the same fax to multiple clients simultaneously with just a few key clicks of your mouse.

Fax numbers that are never busy: If your company has one dedicated fax number, then you know what the struggles are when you have multiple faxes trying to get through. Unfortunately, most of them may not get through your clogged line because the original hasn’t finished transmitting yet. With never-busy numbers, you can have multiple faxes sent to you simultaneously without ever worrying about faxes getting lost, not going through or having to purchase a second line.

Automatic credit renewal: Do you send out and receive a lot of faxes per month and get tired of having to reload your fax-to-email account several times a month? With some services, if your credit amount drops below a certain dollar mark, your account will automatically be credited with a set amount of money so you’ll never have to be inconvenienced with insufficient funds ever again.

Mobile text alerts: Always on the go, but you still can’t bear to leave your office because you need to know when that all-important fax will come in? With some services, you can type in your mobile phone number into your fax-to-email account, and it will alert you through a text message of when you have received a new fax message.

Detailed fax logs: If you’ve got a client list that overwhelms your fax machine or service with dozens of faxes a day and you want to know who sent what, with certain services, they’ll keep a detailed and always updated log of who called the fax machine, what number they used and at what time the transaction went through.

Number porting: If you’re thinking about switching from your conventional fax machine to an online fax-to-email service, but you don’t want to give up your original fax number, certain services will allow you to port your existing fax number to their online service. That way, you’ll never have to update your clients on what your new fax number is and your faxes will never be interrupted.

No special software to buy or download: When signing up for these services, you’ll never need to buy or download any kind of software. It’s all conveniently packaged into your account.

Secured faxing: With any fax-to-email service, the faxes you send out will be encrypted to ensure that it’s secure and will arrive safely to its sender. Some have teamed up with other companies such as Authorize.net to help them meet and exceed these security practices or may use the latest in SSL certificates with 256Bit encryption. Each service has its own unique security features, but they’re all designed to for one thing: To make sure your faxes go through to the sender without fear of them being picked up by unknown parties.

These are just a few of the many, many benefits that paperless faxing can offer to you, your company and to the environment. So, now that you know a little more about the benefits, isn’t today the right time to go green and save some as well?

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This site was last updated on Tuesday, June 04, 2013 at 01:46!

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